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Media Sales Coordinator

San Juan, PR · Marketing/Public Relations
Our client an leading organization in Puerto Rico has a great opportunity for a Media Sales Coordinator to join their team

Position Purpose:
The purpose of the Media Sales Coordinator is to perform all sales administrative functions occurring both before and after the contract phase of the sales cycle. This includes: prospecting new customers leads for the sales team, preparing sales presentations and proposals, and coordinating the execution of advertising campaigns sold by the sales team. In addition, there may be other tasks assigned  by management.
Prior to Contract Phase:
  • Prospecting new customers leads for the sales team.
  • Prepares sales presentations and proposals.
  • Provides product, promotion, and pricing information by clarifying customer request; selecting appropriate information; forwarding information; answering questions.
  • Coordinates and enters requests for charting or assists with the charting function
  • Coordinates and enters request for conceptual (sample) art for the AE’s.
  • Maintains customer database or CRM by inputting customer profile and updates; preparing and distributing reports.
  • Tracks sales expenses by tracking, consolidating, analyzing, and summarizing expenses; forwarding for reimbursement.
  • Updates job knowledge by participating in educational opportunities.
After Contract:
  • Coordinating and monitor the ongoing activities and internal communications related to advertising campaigns to ensure on-time and contractual campaign execution while delivering excellent customer service.
  • Informing Account Executives and customers about the current status of advertising campaigns.
  • Coordinating, managing, reviewing campaign progress and delivering the customer installation and proof of performance information.
  • Coordinate and/or obtain approval from the client on artwork
  • Coordinate and communicate panel locations in “to be determined” situations.
  • Resolves problems during campaign by investigating; identifying solutions; notifying AE’s, managers and customers.
Knowledge, Skills, and Ability Requirements:
  • Work requires an excellent command of the English language.
  • Proficient in Microsoft Office and Gmail applications
  • Must have high level of interpersonal skills to handle sensitive and confidential situations.
  • Position continually requires demonstrated poise, tact and diplomacy
  • Ability to timely and accurately enter and compile data
  • Energy, enthusiasm, and the ability to meet deadlines
  • High level of organizational skills, and excellent attention to detail.
  • Creativity, initiative combined with commercial awareness.
  • Knowledge of common public relations practices
  • Strong written (Email) and verbal communication skills
  • Highly organized with a systematic approach to detail-oriented work
  • Comfortable working in a deadline driven environment
  • Ability to work independently and act on own initiative
  • Problem solving
Education and Experience Requirements:
  • Bachelor’s degree preferred
  • 2 years of related experience (Media /Advertising Sales), preferably in sales, marketing, or administrative roles
  • Experience in data management
  • Or an equivalent combination of education and experience
  • Bilingual  (Spanish/English)
Client offer excellent base compensation, full benefits and growth opportunities.

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